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Hire with Tenure cases involve a hire including promotion and tenure for an Assistant Professor��coming from another institution or a lateral hire where an individual is hired at the same rank��held at another institution or a hire with a promotion to a higher rank. In addition to an offer letter, candidates must have the tenure portion of the appointment approved by the Board of Regents prior the start of the appointment. There are two slightly different sets of documentation required for hires with tenure, depending upon the type of hire:��

Faculty Not Yet Tenured / Being Offered a Position at a Higher Level������

Incoming faculty members who have not received tenure at comparable institutions, and those who are coming in at a higher level (those going from associate to full professor), must go through a process similar to the university’s standard promotion and tenure review process.��

As is the case for the standard review, at least six (6) letters from external referees must be included in the file; three (3) of which may be the same people who wrote letters of recommendation for the candidate’s application for the position.��The unit is responsible for contacting and requesting letters��from all six referees, which specifically address the promotion/tenure questions via the��external review letter on OFA's website.��Please see below for guidance regarding preparation of the dossier.��

Please note: the identities of all external reviewers must be kept confidential.��

Faculty Joining Ģ��Ӱ�� with Tenure at the Same Level from a Comparable Institution��

This category includes faculty whose newly tenured appointment has been approved at the highest level at a comparable institution, regardless of the effective date.��

Units with faculty that have been tenured elsewhere at the same level (associate or full professor) must prepare a slightly different set of documentation for review.��

For those who have previously been tenured at the same level, the requirement for external letters of recommendation may be met with the same letters that were received with the application. No additional letters and no vitae from the external referees are necessary for most of these cases. The dean's office may, in some instances, request up to three (3) letters from independent reviewers via the following template.��

HWT Dossier Preparation��

For both types of hire with tenure, the unit follows the VCAC Checklist for Appointments (Hires) with Tenure,��preparing the dossier as directed on the checklist to document the candidate’s qualifications.

Candidates are to be given copies of the chair and subcommittee letters by the department, just as any candidate undergoing comprehensive, promotion��and/or tenure review.��

After the offer letter (and, if applicable, MOU) has been fully signed, the assembled dossier is sent to the dean's office for review by the Arts and Sciences Personnel Committee.��

After the addition of Personnel Committee and deans' letters of support, the original dossier is sent by the dean’s office to the vice chancellor for faculty affairs. The offer of tenure must be approved by the Board of Regents before the candidate may begin his or her tenured appointment with the university.��

• It takes several months before the tenure offer is reviewed by the Board of Regents.
  • In order for the tenure approval to be in place by the start date, a completed dossier should be available during the final negotiations.
  • The dossier must be sent to CAS Faculty Affairs no later than April 1 for Fall hires, and August 1 for Spring hires.
  • HWT dossiers will not be reviewed without fully signed letters of offer/MOUs.
  • It is not possible for tenured/tenure-track faculty to start at any point in time other than the start of the Fall or start of the Spring semesters.��
  • Faculty hires with tenure who have not had their dossier reviewed and approved prior to their effective start date will be hired into a Visiting faculty appointment. Please notify CAS Faculty Affairs to initiate this required additional Visiting appointment.��

HWT - Associate Professor with Tenure

Used for (a) hires including promotion and tenure for an��(untenured) Assistant Professor coming from another institution AND (b) Associate��Professors already tenured at their previous institution and being hired at the same level (i.e., a lateral hire). The faculty vote from the unit determines whether a case has been made for meritorious��performance in the three areas of teaching, scholarly/creative work, and leadership/service and whether excellence has been reached in either teaching or��scholarly/creative work (or both). The voting faculty submit separate votes��on each category and the vote on appointment with tenure at the appropriate rank.��

HWT Associate Professor with Tenure - Ballot Sample

_____[NAME]_____ is undergoing HWT.�� Please check 1 box in each of the 4 rows, or abstain altogether.

• If one abstains from voting in any 1 area, one must then abstain from EVERY voting area for that faculty candidate.

HWT - Full Professor

As stated in :��To be promoted to the rank of Professor (also referred to as “Full Professor”), an individual should have the terminal degree appropriate to their field or its equivalent, and:

• a record that, taken as a whole, may be judged to be excellent;
• a record of significant contribution to graduate and undergraduate education, unless individual or departmental circumstances can be shown to require a stronger emphasis, or singular focus, on one or the other; and
• a record since receiving tenure or promotion to Associate Professor that indicates substantial, significant, and continued growth, development, and accomplishment in teaching (or librarianship), scholarly/creative work, and leadership and service.

��HWT Full Professor - Ballot Sample

_____[NAME]_____ is undergoing review for appointment with tenure at Full Professor.

Do you recommend appointment with tenure at the rank of Full Professor?

_____ Yes�������� _____ No�������� _____ Abstain
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Reviewed 12 August 2026