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Teaching-stream (non-tenure track teaching/clinical) faculty are reviewed for reappointment during the last year of their reappointment period. Reappointment dossiers are due to CAS Faculty Affairs by November 1st of the final academic year of appointment.Ìý

• Criteria
• Process
• Voting Eligibility
• Ballot Sample

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Adjunct and Adjoint ReappointmentsÌý

Criteria for ReappointmentÌýÌý

The primary unit must establish written criteria for reappointment, which should include criteria for teaching or librarianship and other duties performed by teaching professor-track or clinical faculty in the unit. The components of an individual’s evaluation (e.g., teaching, librarianship, service or clinical duties) are defined by the annual merit formula in the initial letter of appointment. The evaluation of teaching or librarianship must use at least four distinct measures of effectiveness and performance. In the case of teaching, one of those distinct measures must be normed student feedback (such as FCQs or similar, campus-approved mechanisms); an equivalent mechanism may be used for librarianship.ÌýÌý

Primary unit criteria for reappointment must define what constitutes effective performance in each component of evaluation (e.g., teaching, librarianship, service or clinical duties). For successful reappointment, teaching professor-track and clinical faculty members are normally expected to demonstrate effective performance in all components of their annual merit formula.Ìý

Reappointment of teaching professor-track and clinical faculty members will be based on the instructional needs of the unit they are serving as well as the faculty member’s performance. The maximum reappointment period is 5 years under the following policy:ÌýA&S 5-Year Contracts for Teaching Professors.ÌýÌý

Reappointment ProcessÌý

• Each April, CAS Faculty Affairs emails units a listing of their non-tenure track Teaching/Clinical faculty who will be up for reappointment review in the next academic year.Ìý
• Units review the list and report any discrepancies (e.g., additions and/or deletions) by the provided deadline.
• In compliance with the criteria for reappointment , each non-tenure track faculty member under reappointment review submits a dossier containing the required materials listed in the .
• Units check reappointment dossiers for completeness and submit all required dossiers by November 1 via the unit’s OneDrive folder or to CAS Faculty Affairs. Units should retain a copy of all submitted dossiers.Ìý
• CAS Faculty Affairs reviews the reappointment dossiers for completeness and forwards them to the appropriate Associate or Divisional Dean for review and recommendation.
• The Associate or Divisional Dean provides reappointment recommendations to CAS Faculty Affairs.Ìý
• CASÌýFaculty Affairs Coordinators notify units via email when the reappointment has been processed. CAS Faculty Affairs Coordinators send the units a reappointment spreadsheet to complete and return. The information in this spreadsheet will then be mail merged to createÌýthe draft offer letters, which will be submitted for final review and approval.
• Upon receipt of approval, the CAS Faculty Affairs Coordinator will route the reappointment packet for the appropriate signatures, copying the unit, Human Resources Service Center, and the A&S Budget Office. If any changes to the offer letter are needed after approval, units mustÌýfill out an addendumÌýform found on this page.Ìý

For appointments with greater than or equal to 0.5 FTE teaching:Ìý

• The CAS Faculty Affairs Coordinator will submit the draft offer letter to the Office of Faculty Affairs for review and approval.
• Once approved by the Office of Faculty Affairs, the CAS Faculty Affairs Coordinator routes offer letter for all signatures, copying the unit, Human Resources Service Center, and the A&S Budget Office.
• Appointment is entered in HCM (Human Resources software) by the Human Resources Service Center.Ìý

For appointments with less than 0.5 FTE teaching:Ìý

• CAS Faculty Affairs Coordinator routes offer letter for all signatures, copying the unit, Human Resources Service Center, and the A&S Budget Office.
• Appointment is entered in HCM by the Human Resources Service Center, .

Negative Reappointment Recommendations:

• If the unit recommendation for reappointment is negative, the dossier will be reviewed by a 3-person subcommittee of the College Personnel Committee (PC), which provides a written recommendation to the supervising administrator (Associate Dean or Dean of Division) and the Dean of the College (DoC).
• The supervising administrator will also write a recommendation.
• If the supervising administrator’s decision is non-reappointment, the faculty member will have 30 days to appeal to the Dean of the College (DoC). Grounds for appealing a decision to non-reappointment shall include:
  • the decision was seemingly unjust (i.e., arbitrary, capricious, retaliatory, based on personal malice, and/or inconsistent with treatment accorded to the grievant’ s peers in similar circumstances)
  • procedural errors of sufficient magnitude to affect the outcome.
• In the case of appeal, the Dean will submit the reappointment dossier and all written materials to be reviewed by the College Personnel Committee, less any PC members who served on the 3-person subcommittee noted above.
• Following a review of the appeal, the PC will provide a written recommendation to the DoC, and the DoC will consider the recommendation of the PC, the arguments, and body of evidence, in consultation with the Deans of Division.Ìý
• A final written decision will be issued by the Dean of the College (DoC).
• This procedure is not intended to restrict the rights of any faculty member to pursue other campus- or university-level appeal processes to which they are entitled.

Voting Eligibility – Reappointments of Teaching-Stream (Non-Tenure-Track / Instructional Series) Faculty

If Dean-approved unit bylaws do not specify who is eligible to vote on the case, the following campus voting eligibility guidelines shall apply:

• A minimum of five eligible voting faculty members are needed for the review process. In small units without five eligible voting members, the Dean must be consulted regarding supplementation of the primary unit for purposes of the review and this approval must be noted in the chair/director letter.
• In reappointment cases for teaching-stream faculty, all faculty of rank at or above the candidate’s current rank are eligible to vote. This includes all teaching-stream faculty of equal and higher rank as well as all tenure-stream faculty (Assistant Professors, Associate Professors, and Professors), unless otherwise specified by the unit in its bylaws.
• These voting eligibility rules shall also apply to the eligibility for the composition of Primary Unit Evaluation Committees for teaching-stream faculty.
• The primary unit chair/director is eligible to vote unless otherwise specified in the unit policies.

Reappointment Ballot – Sample

_____[NAME]_____ is undergoing review for Reappointment.Ìý

Please review the primary unit criteria on Reappointment of Teaching-Stream (Non-Tenure-Track / Instructional Series) Faculty and check 1 box in each of the rows or abstain altogether.

If one abstains from voting in any 1 area, one must then abstain from EVERY voting area for that faculty candidate.

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Reviewed 26 July 2026